Hiring Trends

by QjobsAdmin December 6, 2022 1651 Views

How To Write A Follow-Up Email After No Response

As a job seeker, you often put your heart and soul into applying for a job and don’t get a response back. But don’t give up just yet! You can improve your chances of getting a response by sending a follow-up email after you’ve applied.

What is a Follow-Up Email?

A follow-up email is an email you send after you have previously contacted the recipient, the HR of the company you applied to for a job, in our case. It serves as a reminder to the recipient of your initial conversation and usually contains additional information or requests.

Details of a follow-up Email

A follow-up email doesn’t have to be long or contain much information. It would be best if you reminded the recipient that you’re still interested in the job and would like to be considered.

Here are some details to include in your follow-up email:

A summary of who you are
The position you applied for
How you found out about the position
Why you’re interested in the position
A link to your resume or portfolio
Your contact information
Details of previous communication

Keep the email brief and to the point. The goal is to remind the recipient that you exist and are still interested in the job role. Sending a follow-up email shows that you’re persistent and increases your chances of getting a response.

Follow-up Email Etiquette

While a follow-up email aims to remind the recipient of your initial conversation, it’s important not to come across as naggy or pushy. Keep the email brief, polite, and professional.

It would be best if you also waited a week or two after applying for the job before sending a follow-up email. This gives the recipient time to review your application and get back to you.

Also, ensure you proofread your email for any grammar or spelling errors before sending it. Sending a well-written and error-free email shows that you’re detail-oriented and take pride in your work, both qualities that employers highly value.

How to Write a Follow-up Email

Here are some tips for writing a follow-up email:

Use a clear and concise subject line.
Start with a courteous opener.
Include new information that wasn’t in your initial email
Keep the email short and to the point.
Politely inquire about the next steps.

Step-by-Step Guide to Writing Follow-up Emails

Now that you know the basics of a follow-up email let’s look at how to write one.

Start by creating a new email and address it to the recipient.
In the subject line, mention the job you applied for and include your name. For example: “follow-up: Application for the XYZ Position – Your Name.”
In the body of the email, remind the recipient who you are and state the position you applied for
Include additional information that might be of interest to the recipient. This could be a link to your resume, portfolio, or a summary of your qualifications.
Politely inquire about the status of your application and state that you would still like to be considered for the job.
Mention details of previous communication, such as when you applied for the job or last spoke to the recipient
Thank the recipient for their time and mention that you look forward to hearing from them soon
End the email with your full name and contact information

Mistakes to Avoid When Writing Follow-up Emails

When writing a follow-up email, there are some mistakes you’ll want to avoid. These include:

Sending too many follow-up emails
Being too pushy or persistent
Making the email all about you
Failing to proofread the email
Sending a generic email

Follow-up Email After No Response Samples

Here are a few examples of a follow-up email you could send:

Example 1

Subject: Follow-Up: Application for the XYZ Position – Your Name

Hello,

I hope this email finds you well. I am writing to follow up on my job application for the XYZ position. I applied for the job on XYZ date and have not yet heard back from you.

I am still very interested in the job and would like to be considered. I have attached my resume and portfolio for your review.

If you have any questions or want to discuss my qualifications further, please do not hesitate to contact me at your earliest convenience.

Thank you for your time and consideration. I look forward to hearing from you soon.

Sincerely,

Your Name

Email: your.name@email.com

Phone: 555-555-5555

Example 2

Subject: follow-up For The Sales Manager Position

Hi Mr Smith,

I am reaching out to follow up on my job application for the sales manager position. I applied on September 1st and have not yet heard back from you.

I am confident that I have the skills and experience your company is looking for and would be a valuable asset to your team. I have attached my resume and job application for your review.

I would appreciate it if you could let me know the status of my application and if there are any other qualifications you require. I can be reached at 555-555-5555 or by email at your.name@email.com.